JOB DESCRIPTION

This role is about making projects run better. The Project Coordinator creates structure, visibility, and followthrough across project documentation, logs, and workflows—so Project Managers and field teams can focus on building the work, not chasing information.

If you’re organized, detail driven, and take pride in keeping things accurate, current, and complete—this role matters.

KEY RESPONSIBILITIES:

Documentation Flow & Control (Core Focus)

• Maintain clean, consistent project file structure

• Drive document flow from GC platforms into Autodesk Build

• Ensure approved documents are finalized, closed, and distributed

• Keep logs accurate, current, and reliable

• Reduce document errors, rework, and “where is that?” moments

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Process & Workflow Execution

• Maintain workflows and logs (RFIs, Submittals, PCOs, Issues)

• Track response timelines and follow up when inputs stall

• Support consistent execution of company project standards

• Escalate missing information or breakdowns early—before they become problems

Administrative Support to Cash Flow & Compliance

• Track change orders and written authorizations

• Maintain complete and accurate PCO logs

• Support monthly status updates and documentation tied to billing

• Help ensure administrative gaps don’t delay cash flow

Clarity & Team Enablement

• Publish install and shop drawings correctly for field use

• Maintain references the field can trust without doublechecking

• Support meeting notes and followthrough

• Reduce interruptions caused by missing or outdated information